Timetable

The Timetable acts like your default diary, where you can define your availability for different types of bookable time. Here, you can set the days you are available for Clinics, Resources (such as Theatres or Rooms), or mark days when you are on leave.

In the left panel of the Timetable screen, you can select whether you want to view or book under Consultants or Resources.

Consultants

Create a Clinic Booking

A clinic booking will mark the appointments page clinic availability.

1. Click in any empty time slot
2. Adjust the start and end time if required
3. In Booking type select Clinic Booking.
4. Select a Clinic for this booking.
5. Set a repeating schedule if required. Set start and end date.

6. Add a Note if required. This will display on the Appointments Calendar

7. Click Create to create the booking. Press Discard or the X at the top if you want to cancel creating the appointment.

Tip

If you have a reoccurring surgery list which has the same Anaethetist, add the Anaethetist and other reoccurring information to the notes of your booking to send to the hospital via your agenda.

Create an Appointment Slot

An appointment slot will mark the appointments page when time is available for specific appointment types. Appointments made over an appointment slot will automatically select the defined appointment type.

1. Click in any empty time slot.
2. Adjust the start and end time if required.
3. In Booking type select Appointment Slot.
4. Select a Clinic for this booking.
5. Select your Appointment type and appointment duration.
6. Set a repeating schedule if required. Set start and end date.
7. Add a Note if required. This will display on the Appointments Calendar.
8. Click Create to create the booking. Press Discard or the X at the top if you want to cancel creating the appointment.

Create a Busy/On Leave/Task Booking

Busy, On Leave, and Tasks can be created on the timetable to mark time periods as unavailable.

1. Click in any empty time slot
2. Adjust the start and end time if required
3. In Booking type select Busy, On Leave, or Task
4. Set a repeating schedule if required. Set start and end date.
5. Add a Note if required. This will display on the Appointments Calendar
6. Click Create to create the booking. Press Discard or the X at the top if you want to cancel creating the appointment.

Resources

Create a Booking

A Resource booking will mark the Appointments page with the availability of that resource (for example, a Theatre or Room).

1. Click in any empty time slot.

2. Adjust the start and end time if required.

3. In Booking type, select Booking.

4. Select a Consultant for this booking.

5. Set a repeating schedule if required. Set start and end date.

6. Add Equipment if required. This will display on the Appointments Calendar.

7. Add a Note if required. This will display on the Appointments Calendar.

8. Click Create to create the booking. Press Discard or the X at the top if you want to cancel creating the booking.

Create a Task Booking

Tasks can be created on the timetable to mark time periods as unavailable.

1. Click in any empty time slot
2. Adjust the start and end time if required
3. In Booking type select Task
4. Set a repeating schedule if required. Set start and end date.
5. Add a Note if required. This will display on the Appointments Calendar
6. Click Create to create the booking. Press Discard or the X at the top if you want to cancel.

Amending one Timetable entry in a repeat booking

If you want to change just one instance in a timetable, the best way is to first delete the booking you need to edit. Make sure the Delete only this instance option is selected.

Once you delete it, create a new entry with the settings you want.